celebrate with family and friends!

wedding planning

Wedding Services – it’s all in the details

Our certified wedding planners walk you through the process of full and or partial wedding planning to ensure no detail is overlooked on your wedding day. This service is designed for the couple that needs a professional by their side guiding them through all the steps of planning their ideal wedding. From design, to budget, to florals and seasoned vendors. The Full Wedding Planning service includes unlimited consultations in the planning phases while the partial planning includes a limited amount of hours.

Couples who want to stay on budget can benefit from these packages to streamline the wants versus the must haves.

Full Planning

The full service planning is for the couple that needs to be assisted through the entire process.

 

Pre-Wedding

  • Wedding planning timeline preparation and working with a wedding checklist spreadsheet
  • Monthly tasks for wedding couple to complete
  • Bi-weekly checkpoint meetings
  • Budget checklist
  • 1 onsite venue visit within region
  • Working alongside venue for all wedding details
  • Establishing priorities, developing and tracking the budget
  • Ceremony +  reception venue location
  • Vendor recommendations, negotiations and bookings
  • Contract review if required
  • Vendor management
  • Creation and execution of a design theme
  • Wedding favors & accessories suggestions
  • Coordinating accommodations, transportation and child care if required
  • Marriage License reminder
  • General advice and consultation
  • Attendance at vendor meetings if required
  • Confirming all details with the appropriate vendors prior to the wedding
  • Facilitating the ceremony rehearsal

Wedding Day

  • Arrival 1 hour prior to wedding ceremony
  • Directing the ceremony processional
  • Coordinating and assisting setup of the ceremony and reception
  • Arranging wedding accessories such as guest book, place cards, favors, etc.
  • Confirming bridal party and family members receive flowers
  • Point of contact for vendors on day-of
  • Ensuring cocktail hour runs smoothly
  • Preparing bridal party for reception entrance
  • Working alongside venue to ensure dinner and speeches run smoothly
  • Assisting the wedding party and guests as needed
  • Distributing final payment and gratuity to vendors if required
  • Dealing with any unforeseen hiccups
  • Schedule cake cutting and  munchies table
  • {additional hours or custom package can be arranged}

Full Planning

starts at $1,500.00

Partial Planning

The partial service planning is for the couple that needs to be assisted with some of the process. The partial planning is for those who need some guidance through the planning process and will be customized to the couples needs. They are limited to include some of the Full Planning options noted below.

 

Pre-Wedding

  • Timeline checklist 
  • Assisting with  budget
  • 1 onsite venue visit within region
  • Vendor recommendations
  • Vendor management 6 months to wedding date
  • Execution of a design theme  
  • Wedding favors & accessories suggestions
  • Coordinating accommodations, transportation and child care if required
  • General advice and consultation
  • 5 meetings via video chat or phone  
  • Confirming all details with the appropriate vendors prior to the wedding
  • Facilitating the ceremony rehearsal

Wedding Day

  • Arrival 1 hour prior to wedding ceremony
  • Directing the ceremony processional
  • Coordinating and assisting setup of the ceremony and reception
  • Arranging wedding accessories such as guest book, place cards, favors, etc.
  • Pinning of boutonnieres and ensuring bridal party and family members receive flowers
  • Point of contact for all vendors on day-of
  • Ensuring cocktail hour runs smoothly
  • Preparing bridal party for reception entrance
  • Working alongside with venue to ensure dinner and speeches run smoothly
  • Assisting the wedding party and guests as needed
  • Distributing final payment and gratuity to vendors if required
  • Dealing with any unforeseen hiccups
  • Schedule cake cutting and 11pm munchies table
  • Seven hours on-site with our coordination team (2 staff) 2-9pm
  • {additional hours or custom package can be arranged}

Partial Planning

starts at $1,200.00

Month of Coordination

This package if for the couple that needs the well deserved break one month prior to their wedding day. We ensure all the details are executed and all the vendors are paid on time along with day of coordination.

 

Pre-Wedding

  • Three pre-wedding consultations
  • Supplying vendor recommendations
  • Constructing a detailed wedding day itinerary
  • Confirming all details with the vendors prior to the wedding day – google spreadsheet
  • Going over all the wedding details to ensure nothing is forgotten or overlooked
  • Reviewing the design and floral’s to confirm design plan
  • Reviewing payments to vendors
  • Handling all the details one month prior to give the clients a well deserved rest

Wedding Day

  • Arrival 1 hour prior to wedding ceremony
  • Directing the ceremony processional
  • Coordinating and assisting setup of the ceremony and reception
  • Arranging wedding accessories such as guest book, place cards, favors, etc.
  • Confirming bridal party and family members receive flowers
  • Point of contact for vendors on day-of
  • Ensuring cocktail hour runs smoothly
  • Preparing bridal party for reception entrance
  • Working alongside venue to ensure dinner and speeches run smoothly
  • Assisting the wedding party and guests as needed
  • Distributing final payment and gratuity to vendors if required
  • Dealing with any unforeseen hiccups
  • Schedule cake cutting and  munchies table
  • {additional hours or custom package can be arranged}

Month-of

starts at $975.00

Day-of Coordination Partial Package

We recommend this package to those couples who have taken care of all the wedding arrangements but want a coordinator on the wedding day on-site to ensure the wedding proceeds as planned.

Pre-Wedding

  • One pre-wedding consultation
  • Google sheet listing of all vendors with contact information
  • Detailed wedding day timeline
  • Confirming all details with the appropriate vendors 2 weeks prior to the wedding day

Wedding Day

  • Arrival 1 hour prior to wedding ceremony
  • Directing the ceremony processional
  • Coordinating and assisting setup of the ceremony and reception
  • Arranging wedding accessories such as guest book, place cards, favors, etc.
  • Confirming bridal party and family members received flowers
  • Assisting the wedding party and guests as needed before and during ceremony
  • Ensuring cocktail hour runs smoothly
  • Point of contact for vendors on day-of from ceremony till entrance at dinner
  • Preparing bridal party for reception entrance
  • Distributing final payment and gratuity to vendors if required
  • Dealing with any unforeseen hiccups

Partial Day-of

starts at $650.00

Day-of Coordination Full Package

We recommend this package to those couples who have taken care of all the wedding arrangements but want a coordinator on the wedding day on-site to ensure the wedding proceeds as planned. 

Pre-Wedding

  • One pre-wedding consultation
  • Google sheet listing of all vendors with contact information
  • Detailed wedding day timeline
  • Confirming all details with the appropriate vendors 2 weeks prior to the wedding day

Wedding Day

  • Arrival 1 hour prior to wedding ceremony
  • Directing the ceremony processional
  • Coordinating and assisting setup of the ceremony and reception
  • Arranging wedding accessories such as guest book, place cards, favors, etc.
  • Confirming bridal party and family members receive flowers
  • Point of contact for vendors on day-of
  • Ensuring cocktail hour runs smoothly
  • Preparing bridal party for reception entrance
  • Working alongside venue to ensure dinner and speeches run smoothly
  • Assisting the wedding party and guests as needed
  • Distributing final payment and gratuity to vendors if required
  • Dealing with any unforeseen hiccups
  • Schedule cake cutting and  munchies table
  • {additional hours or custom package can be arranged}
  •  

Day-of

starts at $850.00

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by Francesca, xo

Located in Toronto and Durham Region, Ontario, by Francesca, xo Weddings and Events Is a boutique that specializes in weddings and breathtaking floral designs for your special day.  We look forward to helping you plan your perfect event.

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